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AI can make you unbelievably more productive, but that productivity could be improved if you didn’t have to leave your app to go to another page in this post. We’re going to bring AI inside our application, right?

That’s what I did here. I brought it inside my Excel file so that I can ask a question in a cell and get the reply in the next cell. Amazing, right? I’ll also tell you an amazing trick to get your questions answered accurately by AI, though stay tuned till the end.

How to use Excel Ai Tools: Best Excel Ai Tools 2025?

Why Use AI in Excel?

AI tools in Excel can:

• Automate repetitive tasks: Excel AI tools can help automate tasks like data entry, data cleaning, and even formula generation.
• Enhance decision-making: AI features can quickly identify trends, outliers, and correlations in data, allowing you to make data-driven decisions faster.
• Increase accuracy: AI can reduce human error by providing smart suggestions for formulas, charts, and data cleaning tasks.
• Save time: With AI tools like data insights and auto-analysis, you can complete tasks in seconds that would take hours manually.

Let’s dive into some of the most powerful AI features and add-ins for Excel.

Steps to use Excel Ai Tools

1. Obtaining ChatGPT API keys from OpenAI

First of all, we have to get our API key for chat GPT To get an open API key, please follow these steps:

1. First sign up using the link in the description or going to Open AI website with your existing Google or Microsoft account

2. After that, go to dashboard; there you’ll see an interface, then click on the API Keys tab at the bottom left of the dashboard page to access the API keypage.

3. Click on the create new secret key button to create a new API key.

4. They’ll ask you to provide some information, like your name, then click on create, copy your API key for future reference, and click on done.

5. Now let’s see how you caninstall the chat GPT addin in your Excelsheets you can download the Excel pluginfor chat GPT by clicking on the link in

2. Installing ChatGPT Add-in for Excel

In the description in Excel, a plug-in is referred to as an add-in (download). Don’t get confused; plug-in and add-in are the same in MS Excel.

When you download an add-in or macro file from internet, Microsoft blocks them from running and shows that the source of this file is untrusted You need to follow these steps to make it work.

1. Go to the folder where the downloaded add-in file is located, right-click the file, and choose properties from the menu at the bottom of the general tab.

2. Select the unblock checkbox under the security option and then click okay.

3. Now to install it Open Excel, click on the file tab in the ribbon, click on options, and then select Addins from. The left menu is in the managed drop-down menu at the bottom of the screen.

4. Select Excel add-ins and click onthe go button Click on the browse button and locate the add-in file that you downloaded.

5. Select the add-in file and click on the okay button. You should see the name of the add-in file in the add-ins dialogue box.

6. Once you’re done with these steps, a new tab called chatGPT should be visible in your Excel workbook. Let’s see how we can use it in the Excel workbook.

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2. Utilizing AI for Quick Data Entry

1. Open a new or existing MS Excel workbook and enter text you want to ask chat GPT in any cell.

2. Click on the chatGPT tab, then the AI assistant selects the cell in which you enter text. The output will be generated and will appear within a few seconds.

How cool and time-saving it is, Let’s see some other examples If you’re, for example, giving some training and you want some fake data, you can ask it as well.

So for example, if we want to get sales data and budget data from Jan to December for a fake company, the format should be month actual sales and budget sales.

Let’s ask and see what we get; that’s our data right here Now that we get it into separate cells, it’s easier to work with.

Now you can also update the logic to account for the delimiter It’s just that you can get different delimiters back from the AI, but if you have it in this format, it’s really easy to split it into separate columns.

3. Generating Fake Data for Training

Just have to go to the data tab, text to columns, select delimited, go next, and then select the type of delimiter you have.

So here is a comma and a space finish, and we have our data in separate columns. Now I can use this as fake data for my training.

Okay, so now let’s say we ask it what the top 10 hip-hop songs of the 90s were, then we click on ask, and this is where my script is running the moment.

Click on this notice on the side pane, and we get script run status once we get the answer from the AI.

Also read – 8 Best Ai tools for data analysts (2025)

4. Analyzing Financial Data with AI

Now let’s say my boss asked me to analyze the balance sheet for BMW. I’ve analyzed it all on my own, but I want to get a second opinion from the AI and see what it has to say.

I’m just going to copy everything, go back, paste it in, and let’s just go all the way to the top and tell it what we want it to do.

We want it to analyze the balance sheet and tell us what it thinks the risks are okay, so let’s askokay so we get a response The balance sheet includes the following high level of intangible assets: This could be a risk if the company’s business model changes, the company has a large amount of debt, and the company has a large number of receivables, which could be a risk if the customers don’t pay.

Now you can run this multiple times, and you are going to get different responses. You can use these to cross-check with your own response, but of course don’t take what the AI says as the truth.

Best Excel AI Tools: 2025

1. Excel’s Built-in AI Tools: Data Insights and Ideas

In Excel, the Ideas feature (formerly known as “Insights”) uses AI to analyze your data and provide actionable insights. This tool allows users to quickly summarize large datasets, identify trends, and suggest new ways of analyzing data.

How to Use Ideas:

1. Open your Excel workbook and select a range of data you want to analyze.
2. Click on the Home tab in the ribbon.
3. Select Ideas from the far-right section.
4. Excel will process your data and display insights like trends, patterns, and potential correlations.

This feature works well with large datasets and helps you spot important trends, such as seasonal fluctuations or sudden spikes in values.

2. Excel’s AI-Powered Data Types

With AI, Excel has introduced several new Data Types such as stocks, geography, and more. These are dynamic data types that Excel automatically fetches from external data sources. You can use these data types to extract detailed information such as the current stock price, population statistics, and even company performance metrics.

How to Use AI Data Types:

1. Highlight a range of cells with text that could match an AI data type (e.g., country names or stock symbols).
2. Go to the Data tab and click Stocks or Geography in the Data Types group.
3. Excel will convert the text into an intelligent data type, linking it to an external data source.
4. Use the Insert Data button that appears to pull detailed information, such as stock price, CEO name, or market capitalization.

This feature saves time when you need updated and reliable external data without manually searching for it.

3. Power Query with AI for Data Cleaning

Power Query is a powerful data extraction and transformation tool built into Excel. It allows you to clean and prepare data from different sources quickly. The integration of AI into Power Query helps automate tasks like filling missing data, identifying duplicates, or suggesting cleaning actions.

How to Use Power Query AI Features:

1. Click on Data in the Excel ribbon.
2. Select Get Data and choose your data source.
3. Once the data is loaded, Power Query provides AI suggestions for cleaning, like removing blank rows, merging columns, or correcting data types.
4. Apply these transformations with one click.

Power Query is especially useful when working with unstructured or incomplete data, as the AI tools can automatically identify issues and propose fixes.

4. Excel’s AI-Powered Forecasting Tool

Excel has a built-in forecasting tool that leverages machine learning to predict future trends based on historical data. This is especially useful for businesses and finance professionals who need to project sales, revenue, or other key metrics.

How to Use the Forecasting Tool:

1. Select a time-based data series (e.g., monthly sales data).
2. Click on the Data tab, and then click Forecast Sheet.
3. Choose whether you want a line chart or column chart for your forecast.
4. Adjust settings like the forecast length and confidence interval.
5. Excel will generate a forecast, including confidence bands and future projections.

With AI backing the forecast, this tool can handle seasonality, trends, and even outliers in your data.

5. Power BI Integration for Advanced AI Analytics

Although not strictly part of Excel, Power BI integrates seamlessly with Excel and provides advanced AI-driven data visualization and reporting. Power BI uses machine learning to identify patterns, generate visuals, and provide insights that would be difficult to spot manually.

How to Use Power BI with Excel:

1. Open Power BI Desktop and click on Get Data.
2. Choose Excel and select your workbook.
3. Once your data is loaded, use Power BI’s AI-powered features like Q&A, which lets you ask natural language questions and receive automatic visualizations based on your query.
4. You can also use machine learning models within Power BI to enhance your data analysis.

Power BI is ideal for anyone who wants to go beyond Excel’s native capabilities and delve into more sophisticated AI analytics.

6. AI-Powered Add-ins for Excel

Excel supports a variety of third-party AI-powered add-ins that can further enhance its capabilities. Here are a few standout add-ins:

Solver: Solver uses AI and optimization algorithms to find the best solutions to complex problems, such as supply chain optimization or financial modeling.

DataRobot: This add-in leverages AI to automate the building and training of machine learning models directly within Excel. It can help you predict trends and make data-driven decisions without needing advanced statistical knowledge.

XLSTAT: A statistical analysis add-in that includes machine learning and AI tools, such as decision trees and regression models, to analyze data in sophisticated ways.

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